Terms and Services

Indemnification

To the maximum extent allowed by law, the undersigned does hereby indemnify, defend and hold harmless Acuna Music Education LLC ("AME-LLC) and the RGV International Mariachi Conference ("RGV-IMC") and their founders, officers, members, agents, officials, agents, employees, volunteers and subcontractors from and against any and all causes of action, claims, liabilities, obligations, judgments, losses or damages. This includes any reasonable attorneys’ fees and cost of litigation (“claims”) arising out of, or in connection with, the participation of the undersigned in the RGV-IMC and AME-LLC Events.

Limitation of Liability

The undersigned agrees to limit the the AME-LLC and RGV-IMC's liability arising from acts, errors, or omissions such that the total liability shall not exceed the total fees paid by the undersigned in connection with the RGV-IMC events. The undersigned agrees that AME-LLC and RGV-IMC will not be liable for any indirect, incidental, special, or consequential punitive or multiple damages. This includes (without limitation) any damages resulting from loss of: use, business, revenue, and/or profits that may arise from this Application, the participation of the undersigned in the AME-LLC or RGV-IMC events, or of any other obligations relating to this Agreement. The foregoing limitation of liability shall apply to the maximum extent allowed by law for limitation of AME-LLC and RGV-IMC's liability, regardless of the cause of action under which such damages are sought.

Vendor Guidelines

GENERAL GUIDELINES (All vendors)

Display Guidelines

Vendors may hang signs, banners, and other displays but must stay within their allotted vendor space. The area around the vendor booth must be clear of any obstruction and must not overlap or cover any part of another booth.
All cords, ropes, wires, and other objects may be considered a safety hazard and should be kept covered and safely away from people to avoid any hazard or accident. Vendors are liable for any accident occurring due to their set up, display, items, etc.
Tax ID certificate must be visible at all times during the event.

Low hanging objects should be clearly visible and carefully placed to avoid injury.
Sharp corners and rough edges should be covered or protected.
We reserve the right to remove items that we believe are not safe or detract from the event.

Facilities

The music festival will be held at Oval Park (McAllen Convention Center).
Merchant rented space provided is 10ft x10ft space and will include one table and one chair. Vendor must provide own tent, additional tables, and chairs.
Food truck space rental will not include any tables or chairs.
Merchant vendor spots will be in Oval Park on the masonry walkways. Only food trucks may set up in the street.

Tear Down

All vendors need to wait to the end of the event before tearing down and are responsible for all clean up.
The vendor will be responsible for any damage to the area or cleaning that needs to occur at the expense of the City or event will be billed to the vendor.

Code of Conduct

Vendors are to behave in a professional and courteous manner.
Vendors may not intimidate or harass attendees or other vendors.
Vendors who violate the code of conduct will be asked to leave and will lose future vending privileges.

MERCHANTS/ARTISTS/PRODUCT VENDORS

Fee

Vendor booth options: $50 (Space with one table and one chair)
Make checks payable to: ACUNA MUSIC EDUCATION LLC. Payment must be received no later than two weeks prior to the festival date by 5pm.
- Payments made after the deadline will incur a $10.00 late fee. Payments made the day before the event will incur a $20.00 late fee. No payments will be received on the day of the event.
Fee is non-refundable. If the event is cancelled due to weather, a credit for a future event will be provided.

Set-Up

Vendors must be finished setting up at least 30 minutes before the start of the event. Only 1 vendor per space.

Electricity

Electrical outlets are limited; they are given on a first come basis and not guaranteed.
Due to limited electricity, battery operated sources are encouraged.
Low-noise generators are allowed.
Vendors will need to provide their own extension cords and other electrical equipment

FOOD TRUCK VENDORS

All food trucks and booths require temporary health permits. For information on obtaining a permit, please contact the McAllen City Health Department.

Requirements

Every food booth requires the following: one (1) certified food handler, food permits must always be clearly visible, food vendors must have a fire extinguisher present while using open flame.
City food handler ID tag is required if you work inside City limits and work for a food establishment.
All food products must be from an approved source. No home grown produce. No home baked goods.
Food Preparation should be done on site; home preparation is NOT allowed.
Food vendor will only be permitted to sell three (3) items. No two food vendors may sell the same items unless otherwise specified.
Food Vendors must provide their own tent, tables, and chairs, unless otherwise specified.
Please prevent unsightly spills by covering the floor with cardboard and then dispose of it properly.

Fee

$200.00 per event - per food truck.
Please make checks payable to: ACUNA MUSIC EDUCATION LLC. Payment must be received no later than one week prior to the festival date by 5pm.
- Payments made after the deadline will incur a $10.00 late fee. Payments made the day before the event will incur a $20.00 late fee. No payments will be received on the day of the event.
Fee is non-refundable. If the event is cancelled due to weather, a credit for a future event will be provided.

Loading/Unloading

If approved as a vendor, you will receive an email with instructions regarding to loading/unloading and parking at event site. Please unload and then park in available parking spaces.

Disposal of Food & Trash

All trash/food must be double-bagged, according to Health Codes.
Trash should be placed in receptacle and not left out on the street or any facility etc.
All boxes/disposable containers should be broken down.
No dumping any liquid or trash in sewers (except for water and ice).

Electric Needs

Food trucks must provide their own generators and electric cords.
An electric needs form must be completed with the Convention Center and fees for electricity will be paid directly to them.

Set Up

Vendors must finish set up and ready for inspection 1 hour before the start of the event.
Temporary food permit will be issued once the inspection is completed and all guidelines are followed.
Set up time will be given upon receipt of payment. Permission to begin set up is not allowed until authorized personnel approval is given. *No early breakdown is permitted*.
Only 1 vendor per space.